Thurmont Little League Bylaws
Divisions of Play: The Board of Directors of Thurmont Little League oversees the Intermediate Major, Minor, Instructional, and T-Ball divisions.
The following division structure shall be in place when the number of available players supports it. The Board of Directors reserves the right to change the structure, within the rules of Little League Baseball, to suit the needs of Thurmont Little League.
Intermediate Division: kid pitch (50/70 field) - league ages 11-13
Major Division: kid pitch - league ages 9-12
Minor Division: kid pitch - league ages 7-11
Instructional Division: machine/coach pitch - league ages 6-8
T-Ball Division: tee/coach pitch - league ages 4-6
With approval of the District Administrator, 12-year old players may play in the Minor Division under special circumstances.
With approval of the Board of Directors, players may play in T-Ball, Instructional, or Minor Divisions outside of their age group under special circumstances, such as ability or safety reasons.
Registration, Player Evaluation, and Drafts
Registration: A registration period will be opened from approximately January 1 through late-February to include online and in-person registration options. The Player Agent is responsible for maintaining registration records.
Registration will be advertised by multiple means (ie. email, social media, newspaper, signage, etc) on an ongoing basis prior to and during the open registration period.
Late Registrations will be accepted when possible.
Intermediate Division: Late registrations may only be accepted until teams are selected, if the player is able to participate in 50% of the scheduled player evaluation sessions.
Major Division: Late registrations may only be accepted up until teams are selected, if the player is returning to a Major division roster, and/or is able to participate in 50% of the scheduled player evaluation sessions.
T-Ball, Instructional, and Minor Divisions: Late registrations will be accepted on a case-by-case basis, when possible, until teams have been selected. Minor Division players are expected to participate in 50% of the scheduled player evaluation sessions.
A refundable deposit of $100 per family will be required upon player registration, beginning with the spring 2019 season. The preferred deposit will be in the form of a check. At the end of the spring season, Thurmont Little League will return the deposits for all families who have fulfilled their concession stand obligations. Any family who has not fulfilled their obligations to the concession stand will forfeit their deposit for the season. The income from forfeited deposits will be used to offset losses of sales due to inadequate concession stand coverage.
No partial refunds will be issued.
Other volunteer activities in lieu of concession stand duties may be considered and approved by the Board of Directors on a case-by-case basis.
Player Evaluation: Following the close of the registration period, players in the Intermediate and Minor Divisions as well as non-returning Major Division players will be required to participate in player evaluation sessions as follows. Managers who have been approved by the Board of Directors will attend the player evaluations to observe the participants.
Intermediate Division: Players must attend 50% of the scheduled player evaluation sessions and are subject to be drafted by any Intermediate team.
Major Division: Players who are new to the Major division must attend at least 50% of the scheduled player evaluation sessions and are subject to be drafted by any Major division team.
Returning players in the Major Division shall adhere to duration of title, and remain on the roster of a single team for his/her entire Major Division career, unless released or traded. Players who played in the Major Division during the previous season will remain on the existing roster and are not required to participate in evaluations.
Players who have been approved to re-enter the draft must attend 50% of the scheduled player evaluation sessions and are subject to be drafted by any Major division team.
Minor Division: All players at the Minor Division must attend at least 50% of scheduled player evaluation sessions and are subject to be drafted by any Minor division team. Minor division players age 9 or older are subject to be selected by a Major division team.
Draft: Following player evaluations, the President and Player Agent will oversee the drafts of players at all levels, assisted by the specific Division Vice President. Rosters will be formed by using a draft, as outlined in the Local League Draft Methods section of the Little League Rulebook.
Major Division: The draft will be conducted in alignment with Plan A (Conventional Draft) procedures in the Little League Rule Book.
Draft Order: The draft order will follow the reverse order of the previous season’s standings (ie. the team that finished in last place will have the first pick in each round of the draft). Any manager that needs to pick eight or more players in order to complete the roster, will be awarded a “bonus pick” after the fourth round. The teams who are granted the bonus picks will do so in the same order as is being followed during the draft.
Coach/Manager’s Children: Children of managers and coaches will be selected in alignment with Draft Options procedures in the Little League Rulebook.
Expansion: In the event that the Major Division expands, Thurmont Little League will use option 3 that is clearly outlined in the Little League rule book.
Reduction: In the event that the Major Division is reduced by one or more teams, the Board of Directors will determine which team(s) are to be eliminated. All players from the eliminated team(s) will be re-entered into the draft and eligible for selection by any Major Division team.
Re-Draft: Under unique circumstances, the Board of Directors may determine a re-draft is necessary. The league will conduct a re-draft in alignment with Plan B (Re-Draft) procedures in the Little League Rule Book. All returning major division players will be re-entered into the draft and will be required to attend 50% of the scheduled player evaluations. Parents of returning major division players will be notified of this requirement in advance of player evaluations. The re-draft will take place in two parts. The first part will be a draft of all returning major division players. All returning major division players must be selected before the second portion of the draft may begin. The order of picks will follow reverse order of the previous season’s standings, or by drawing numbers. The order of selections will reverse with each round. For example, the first team to pick in round 1 will pick last in round 2. The second part of the draft will include eligible players who did not play at the major division during the previous season. The second part of the draft will begin with the team who was next to pick after the returning players have all been selected, and will continue to follow the established draft order.
Player Re-Entry: If a justifiable reason exists, a player may request to be released by his manager and re-enter the draft. The request must be made in writing to the President, who will bring it to the Board of Directors. The Board will consider the reason for the request and will vote to approve or disapprove the request.
Upon the Board of Directors’ decision, the President will notify the player’s parent(s) of the decision.
In the event that a player is approved for re-entry, the President will notify the Player Agent and managers of the Major division that the player is eligible to be drafted.
Intermediate, Minor, Instructional, and T-Ball Divisions: All eligible players enter the draft and will be selected by a team at the division for they have registered. Draft order will be chosen at random by drawing names from a hat. Each round will follow the same order.
After the Minor division player evaluations, if one or more players are recommended for the Instructional division due to safety concerns, the parent(s) will be notified prior to drafts. The players will be drafted by or placed onto an Instructional division team.
Selection of Team Managers
Division Vice Presidents will recommend managers for approval by the Board of Directors.
Preference will be given to managers returning to the same division, unless a known problem has occurred.
The Board will vote by majority for approval of the recommended list of managers.
Team practices will begin in March depending on adequate field conditions. The President will notify the division VPs when the field conditions are safe for practices to begin.
Division Vice Presidents will coordinate practice schedules with the Managers of each division.
Games will begin in April and conclude in June.
An Opening Day ceremony will take place on the first Saturday of season games. An Opening Day Committee will be formed to assist in planning the event.
Games may be played during the week prior to the Opening Day ceremony.
Season Schedule: Division schedules will be approved by the Board of Directors.
Intermediate Division: The Intermediate Division VP will work with District leadership to develop the season schedule.
Major Division: Teams will play no less than 12 regular season games, exclusive of playoff or tournament games.
A team may not play more than one doubleheader in a calendar week. No team shall play three games in one day.
Regular season will conclude prior to the start of District level tournaments.
Minor & Instructional Divisions: Teams will play no less than 12 regular season games, exclusive of playoff games.
No team shall be scheduled to play two games in one day.
At the Minor Division, a single-elimination playoff will follow the regular season. There is no playoff at the Instructional Division.
T-Ball Division: Teams will play no more than 12 regular season games.
No team shall be scheduled to play two games in one day.
There is no playoff at the T-Ball division.
Code of Conduct
Players, Coaches, Volunteers and Managers
Self-control, sportsmanship and fair play shall be adhered to at all times.
Profanity will not be tolerated; if the umpire hears profanity used by a player, coach, volunteer or manager that person will be ejected from the game.
If a player, coach, volunteer or manager throws equipment after a umpires call, that player will be ejected from the game.
The manager of the team is the only one allowed to discuss, not argue, a call with the umpire.
Any player caught fighting will be ejected from the game immediately.
Any player, coach, volunteer or manager who engages in “misconduct”, such as intentional wrongdoing, deliberate violation of a rule, or improper behavior on or around the fields is subject to discipline.
The first misconduct of ejection of a player, coach, volunteer or manager in a season will result in an immediate suspension of that person from the following game.
The second misconduct or ejection of a player, coach, volunteer or manager will result in a three (3) game suspension of that person.
The third misconduct or ejection of a player, coach, volunteer or manager will result in termination of that person for one full year from the date of the third offense (this includes all-stars, fall ball, etc.); any coach or manager caught fighting will also immediately receive this discipline.
Any appeal of an ejection or finding of misconduct must be presented in writing to a member of the Board of Directors within 24 hours of the ejection or finding.
All disciplinary actions will be administered by a majority vote of the Board of Directors.
Will be positive role models.
Will display and instill in all players, the principles of good sportsmanship and team play.
Will conduct themselves in a manner that best serves the interests of the players.
Will provide the players with a positive experience.
Will not ridicule, taunt, humiliate or demean players, coaches or umpires.
Will inform the coach of any disability or ailment that may affect the safety of their child.
Will treat all players, coaches and umpires fairly and with respect.
Will comply with the decisions of league officials and observe all rules, policy and procedure as established by the Board of Directors.
Will respect the opponent and avoid any confrontation with opposing players, spectators, or coaches.
Will be tobacco,drug, and alcohol free while at the complex and any other Little League events.
Thurmont Little League will have an ASAP plan, which will be followed in order to ensure the safety of all participants.
Care of Facilities
Players, Volunteers, and Spectators are expected to exercise appropriate care for Thurmont Little League facilities or other public facilities used by participants of Thurmont Little League.
Prior to the start of team practices, volunteers will be invited to a Field Maintenance Day in order to prepare fields for use.
Managers are responsible for checking and preparing the playing area before and after practice.
Prior to a game, the home team manager is responsible for preparing the field, including raking, placing bases, foul lines, and batters boxes.
After a game, both team managers are responsible for raking, repairing holes, putting away equipment, and turning off lights (if used). An exception can be made for a visiting team who has traveled from another league to play at Thurmont Little League.
The final team to conclude play or practice in the evening is responsible for locking the restrooms and equipment shed.
Players, Volunteers, and Spectators are to dispose of trash in provided cans or dumpster.
Concession stand food preparation areas will be cleaned upon closing each day. Trash will be emptied at least daily.
Individuals who use the clubhouse will maintain its cleanliness.
Equipment sheds will remain neat and organized at all times. Equipment will be returned promptly after use.
The Equipment manager will organize and disperse equipment equally amongst all teams.
Equipment Manager- It is the responsibility of the equipment manager to inventory and give out playing equipment at the start of the season and collect all equipment at the end of the season. He/She shall also inform the President about any new equipment that needs to be ordered and make sure that all equipment is in good condition and safe for play. The equipment manager shall vote on league policy and rule changes.
Selection of Tournament and All-Star Teams
District Tournament (All-Star) Teams include separate age 10-12, age 9-11, and age 8-10 teams, to represent Thurmont Little League in District level tournaments, with opportunities to advance to State, Regional, and National play, as available. Major and Minor Division players are eligible for selection on the Tournament teams.
The Minor All-Star Team(s) will play in games and/or tournaments beyond the regular season and will consist solely of Minor Division players.
Manager Selections: The VP of Major Division and VP of Minor Division will poll Managers for interest in managing a tournament team. Those names will be brought to the Board of Directors for a vote to select the manager of each team.
If no Manager is willing to manage a tournament team, the Major and Minor Division VPs will poll the Assistant Coaches of their interest in managing the tournament team.
The tournament team Managers may each select two Assistant Coaches. The Assistant Coaches selected for the tournament must be either a Manager or named Assistant Coach of a Major or Minor Division team during the regular season. If the Manager would like to name an Assistant Coach that is not a Manager or Assistant Coach of a Majors team during the regular season, he/she must receive approval from the Board of Directors for that Assistant Coach. All tournament team Managers and Assistant Coaches must be approved volunteers.
Player Intentions: Major and Minor Division Managers will distribute player intent forms to parents of players who are interested in participating on a tournament team roster. This communication will include information about the tryout process and the anticipated cost.
Tryout: Prior to June 1, a tryout will be held for the purpose of evaluating players for selection onto the tournament team rosters. Any player whose parent has completed and signed the intention form and has met all other requirements to participate on a tournament team, may participate in the tryout. Regular Season Major and Minor Managers and up to two Assistant Coaches are expected to participate in the tryout to assist in conducting the tryout and evaluating the players.
Player Selection: Following the tryout, Managers and Assistant Coaches will vote for players for each tournament team roster. The Player Agent, President, and a 3rd unbiased party from the board of directors, will count and tally the votes as described below.
Major and Minor Managers who attended the tryout, will be given the chance to vote for up to 12 players for each tournament team roster, from a list of candidates who participate in the tryout. Each vote by a Manager will be given a value of “1.”
Up to two Assistant Coaches who attended the tryout, from each Major and Minor team, will be given the chance vote for up to 12 player for each tournament team roster, from a list of candidates who participated in the tryout. Each vote by an Assistant Coach will be given a value of “0.75.”
The Board of Directors will consider options for allowing players to participate in the selection of tournament teams, as recommended by Little League. This specific process will require approval by the Board of Directors prior to implementation.
The 10-12 All-Star team will be selected first. The 9-11 All-Star team will be selected second, followed by the 8-10 team, then Minor Team. No player may be selected to more than one Tournament team.
The 8 players with the highest point value at the end will be placed on the All-Star roster. The specific All-Star Manager will then select the remaining 4 players from the list of available players. The 10-12 Manager’s selections will be chosen first, following by the 9-11 selections, then the 8-10 selections.
In the event of a tie for the 8th spot on the roster, all players with the tied score are selected to the team. This will reduce the number of Manager’s selections for the roster accordingly.
A tournament team Manager may choose to have a roster of 13 players, in which case, will be given an additional manager’s selection.
Notification: The tournament team Manager will notify parents of players who are selected to the team. The Player Agent and/or designee will notify parents of players who participated in the tryout process but were not selected for a tournament team.
Roster Announcements: Rosters for tournament teams will be announced no earlier than June 1.
The President and Player Agent are responsible for completing and turning in required documentation to District 2 and Little League International.
Any necessary adjustments to the tournament team rosters will be managed by the President and Player Agent up until the deadline provided by Little League.
Requirements and documentation for the Minor All-Star Team will be the responsibility of the Minor Division VP and the Minor All-Star Manager.
In-House All-Star Games for Minor, Instructional, and T-Ball Levels: Each game will be played by two teams, formed of representatives from each division team.
Each Manager will select a specified number of players from his/her roster to participate in the In-House All-Star game.
The Division VP will organize the selected players into two teams to meet in the In-House All-Star game. All division managers will work together to manage and coach the teams during the In-House All-Star game.
Fall Season: Thurmont Little League will offer a Fall season for the purpose of providing further instruction for players.
Divisions: Intermediate, Major, Minor, and Instructional divisions of play will be offered, when the number of registered players allows.
T-Ball may be offered as a season or clinic format.
Organization: A committee of members of the Board of Directors will conduct planning, registration, manager selection, and team selection prior to the start of the fall season.
President or designee will serve as Thurmont Little League’s contact person with District 2 and will be responsible for communication regarding Thurmont Little League’s participation in the fall season.
An open registration period will begin by July 15 and conclude approximately August 15. Online and in-person registration opportunities will be provided.
Player selections will be held within one week after the close of the registration period.
Team practices may begin following player selections.
Participation: Players will be encouraged to join the division of play that they expect to participate in during the following spring season.
Players who did not participate during the previous spring season must provide medical waiver and proof of birth documentation.
Volunteers who did not complete a Volunteer form during the spring season must submit a completed form prior to participating in the fall season.